Pittsboro, NC – The Chatham County Board of Commissioners (BOC) will meet on Monday, December 19, 2022, at the Chatham County Agriculture and Conference Center located at 1192 US 64 Business West, Pittsboro. The Work Session will begin at 1 p.m. The regular session will begin at 6 p.m.
Residents may sign up to speak by completing the online sign-up form on the county website, which can be found at chathamcountync.gov/publicinput. If residents do not want to speak in person, they may submit their comments in writing. The comments will be included in the meeting minutes but will not be read aloud during the meeting.
Individuals may access the meeting agenda at chathamnc.legistar.com/Calendar.aspx. For first-time visitors to the site, click on the drop-down list next to the search field and select “All Years.” Then click the “Meeting Date” column to sort by most recent meeting to oldest meeting. These settings should save for any return visits to the site.
Meeting Agenda – Final
Board of Commissioners
1:00 PM
Work Session – 1:00 PM – Chatham County Agriculture & Conference Center
NOTE: Anyone needing an accommodation to participate in the meeting should Notify the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.
22-4611 Recognition of Chatham County employees retiring in December 2022
PUBLIC INPUT SESSION
BOARD PRIORITIES
22-4596 Receive Program update from Cooperative Extension Family & Consumer Science Agent Tara Gregory
Attachments:
22-4580 Vote on a Request to approve an appropriation of $268,000 for the FY24 Human Services Nonprofit Allocation funding process and to approve the continuation of the FY22 Board of Commissioner’s Goal and Outcomes for the FY24 Human Services Nonprofit Allocation funding process.
Attachments:
22-4602 Vote on a request to approve the 2022-2023 Housing Trust Fund award recommendations and to approve an additional allocation of $37,562 from the Affordable Housing Article 46 fund balance to the current FY2023 budgeted allocation of the Housing Trust Fund for a second grant/loan cycle in FY2023
RECOGNITION OF RETIREES
The Public Input Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.
12.19.22 BOC Presentation_Nonprofit Appropriation Request
AHAC Trust Fund 2023 Recommendation to BOC – Dec 2023
22-4583 Receive a presentation from White & Smith, LLC regarding the Unified Development Ordinance and Plan Moncure (Small Area Plan) Phase 1 Report and vote to award a contract amendment for Phase 2: Countywide Assessment and Moncure Area Plan and authorize the County Manager to negotiate a contract amendment for Phase.
Plan Moncure 12 08 22 _ BOC Workshop Draft v2REDUCED
White & Smith Budget (11-23-22)
Regular Session – 6:00 PM – Chatham County Agriculture & Conference Center
NOTE: Anyone needing an accommodation to participate in the meeting should Notify the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.
INVOCATION and PLEDGE OF ALLEGIANCE
ADOPTION OF THE FY 2024-2030 CAPITAL IMPROVEMENTS PLAN
22-4609 Vote on a request to adopt the Recommended FY 2024-2030 Capital
Improvements Plan
APPROVAL OF AGENDA and CONSENT AGENDA
The Board of Commissioners uses a Consent Agenda to act on non-controversial routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or resident. The Consent Agenda contains the following items:
22-4497 Vote on a legislative request by Edward Holmes, Jr. to approve a
General Use rezoning on Parcels 5837, 79837 and portions of 5276 and 5806 totaling approximately 84.842 acres currently zoned R-1 Residential to Industrial Light, Cape Fear Township.
More information from the Planning department website
Oct 17 2022 PH Holmes and Thurber
22-4498 Vote on a quasi-judicial evidentiary request by Lori Lay Thurber for
Special Use Permit to approve Parcel 68864 for an in-home daycare center for up to 15 children at 3721 Old Graham Rd., Center Township.
Attachments:
22-4582 Vote on a request by Warren Mitchell on behalf of Morgan Ridge
Partners, LLC to approve for six (6) months extension of first plat to extend the current first plat expiration date for Morgan Ridge Conservation Subdivision Phase 2 from January 12, 2023 to June 30, 2023, consisting of 36 lots, located off Jones Ferry Road, S. R. 1942, parcels #1435 and #69883.
Attachments:
22-4525 Vote on a request to approve the Debt Write-Off for the Chatham
County Public Health Department ($37,603.60 for the period July 1, 2020, through June 30, 2021).
22-4561 Vote on a request to approve conveyance of one wrestling mat to the
Boys and Girls Club of Siler City.
1910- Facilities- Wrestling Mat
22-4562 Vote on a request to approve conveyance of two fetal monitors to
Piedmont Health Services.
22-4569 Vote on a request to approve $227,600 of Vaya Health funding for
Foster Care reinvestment.
Attachments:
22-4572 Vote on a request to approve the contract allowing Yanders
Landscaping to furnish all labor and materials for the Lawn Maintenance Contract for the Chatham County Agriculture & Conference Center.
Attachments:
22-4579 Vote on a request to approve Fiscal Year 2022-2023 Budget
Amendments
Attachments:
22-4581 Vote on a request to approve the naming of one (1) private road in
Chatham County
More information from the Planning department website Oct 17 2022 PH Holmes and Thurber
More information from the Planning department website
Attachments:
Attachments:
Vaya Health Check #166927 $227,600.00
CCACC – Yanders Lawn Maint Contract – 11152022-Contractor Signed
Budget Amendment 2022-2023 Dec22
MORAZAN FARM WAY MAP MORAZAN FARM WAY AREA MAP
22-4584 Vote to approve Tax Releases and Refunds
November 2022 Release and Refund Report November 2022 NCVTS Pending Refund Report
Attachments:
22-4585 Vote on a request to approve the 2023 Year of the Trail Proclamation
Chatham County Proclamation for 2023 Year of the Trail
Attachments:
22-4598 Vote to approve the three-year service contract for $140,992.44 with Info-Tech Research Group, Inc. for IT related services.
Info-Tech Revised Proposal – Chatham County (002) Info-Tech Research Group-Chatham County Contract Info Tech – Legal Approval email
Attachments:
22-4597 Vote on a request to adopt the proposed EMS Base Project Ordinance, Animal Shelter Expansion and Renovation Project Ordinance, Emergency Communications Radio System Upgrade Project Ordinance, and Athletic Field Lighting at Northeast District Park Project Ordinance.
Project Ordinance Athletic Field Lighting at NE District Park 12-19-22 Project Ordinance Radio System Upgrade Amended 12-19-22 Project Ordinance EMS Base Amended 12-19-22
Project Ordinance Animal Shelter Amended 12-19-22
Attachments:
22-4599 Vote on a request to adopt the proposed Detention Center Final Cell
Blocks Completion Project Ordinance
Project Ordinance Detention Center Cell Blocks 12-19-22
Attachments:
22-4600 Vote on a request to adopt the proposed Margaret Pollard Middle
School Expansion Project Ordinance
Project Ordinance Schools Margaret Pollard Expansion 12-19-22
Attachments:
22-4601 Vote on a request to approve the adoption of a Land Preservation Fund.
End of Consent Agenda SPECIAL PRESENTATION
22-4563 2022 Employee of the Year Presentation
2022 Employee of the Year Announcement
The Public Input Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.
22-4574 Consider a request by Nick Robinson, on behalf of NNP-Briar Chapel,
LLC, requesting a refund of recreation and affordable housing fees.
Attachment 1 2022.11.28 Rec Fee and AHU Refund Request (NNP) Letter Attachment 2 2022.05.17 AS Email Request
Attachment 3 2022.11.28 Rec Fee and AHU Refund NNP Supporting Documents
Attachments:
22-4612 Receive presentation from the Coalition to Keep the Maternity Care
Center Open
Copy of KeeptheMCCOpenFlyer (5.5 × 8.5 in) () (5.5 × 8.5 in) Keep the MCC Open_Letter of Solidarity FINAL
Attachments:
22-4575 A legislative public hearing and vote by the Chatham County Board of
Commissioners to amend “An Ordinance Establishing A Planning Board for Chatham County, North Carolina” to revise term limits for Planning Board members.
Attachments:
Option 1 Planning Board Amendments – Clarifying Current
Option 2 Planning Board Amendments – Eliminate All Term Limits
Option 3 Planning Board Amendments – No Term Limits for At Large Member
CLERK’S REPORT MANAGER’S REPORT COMMISSIONERS’ REPORTS ADJOURNMENT
The meeting will be livestreamed via Microsoft Teams. The public may join the meeting via computer, mobile app, or room device.
Meeting Information:
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 291 795 999 201
Passcode: mnJmT9
Download Teams | Join on the web
Questions about the meeting may be directed to Clerk to the Board Lindsay K. Ray or Deputy Clerk Lacee George at 919-542-8200.