Pittsboro, NC – The Chatham County Board of Commissioners will meet on Monday, October 20, 2025, at the Chatham County Historic Courthouse located at 9 Hillsboro Street, Second Floor Courtroom in Pittsboro. The Work Session will begin at 1 p.m. The Regular Session will begin at 6 p.m.
Individuals may access the meeting agenda at chathamnc.legistar.com/Calendar.aspx. For first-time visitors to the site, click on the drop-down list next to the search field and select “All Years.” Then click the “Meeting Date” column to sort by most recent meeting to oldest meeting. These settings should save for any return visits to the site.
Residents wishing to sign up to speak at public input or a public hearing may do so by completing the online sign-up form on the County website. If residents do not want to speak in person, they may submit their comments in writing. The comments will be included in the meeting minutes but will not be read aloud during the meeting.
Those who are unable to come to the meetings in person may access them virtually via the Legistar Site or Zoom. Meeting ID: 465 375 8361
Individuals with questions may contact the office of Clerk to the Board Jenifer Johnson at 919-542-8200 or jenifer.johnson@chathamcountync.gov.
Meeting Agenda – Final
Board of Commissioners
Monday, October 20, 2025 1:00 PM Historic Courthouse Courtroom
Work Session – 1:00 PM – Historic Courthouse Courtroom
NOTE: Anyone needing an accommodation to participate in the meeting should notify the County Manager’s Office at 919-542-8200 at least 48 hours prior to the meeting.
CALL TO ORDER
ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
The Board of Commissioners may adjust the work session agenda.
SPECIAL PRESENTATION
25-0518 Vote to adopt a Resolution Recognizing the Friends of the Library Groups
25-0523 Vote to adopt a Resolution proclaiming November 2025 as Family Caregiver Month in Chatham County
25-0544 Vote to adopt a Resolution recognize October 19-25, 2025 as Lead Poisoning Prevention Week in Chatham County
PUBLIC COMMENT SESSION
25-0542 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
BOARD PRIORITIES
25-0507 Receive the quarterly update on American Rescue Plan Act Funds
25-0524 Receive the Fiscal Year 2026 First Quarter Budget Update
25-0503 Receive a presentation from DEC Associated on the results of the 2025 Limited Obligation Bonds Refunding
25-0483 Receive a presentation on the newly released Natural Heritage Program Inventory for Chatham County
25-0484 Receive a presentation from the Conservation Working Group
25-0498 Receive a report and recommendations from the Planning Board regarding the impact of Tropical Storm Chantal
25-0546 Receive a report and recommendations from the Environmental Review Advisory Committee regarding flood resilience and the impact of Tropical Storm Chantal
25-0528 Receive a presentation on the Bynum Water Tank
End of Work Session
RECESS
Regular Session – 6:00 PM – Historic Courthouse Courtroom
NOTE: Anyone needing an accommodation to participate in the meeting should Notify
the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.
CALL TO ORDER
INVOCATION and PLEDGE OF ALLEGIANCE
ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
The Board of Commissioners may adjust the agenda including removing items from the onsent agenda and placing them elsewhere on the agenda.
APPROVAL OF CONSENT AGENDA
The Board of Commissioners uses a Consent Agenda to act on non-controversial routine
items quickly. The Consent Agenda is acted upon by one motion and vote of the Board.
The Consent Agenda contains the following items:
25-0545 Vote to approve the April 19, 2021 Work and Regular Session Minutes Attachments: 4-19-2021 Minutes Draft as of 10-8-2025
25-0549 Vote to approve the May 17, 2021 Work and Regular Session Minutes Attachments: 5-17-2021 Minutes Draft as of 10-15-2025
25-0550 Vote to approve the May 20, 2021 Budget Work Session Minutes Attachments: 5-20-2021 Minutes Draft as of 10-15-2025
25-0510 Vote to approve the September 15, 2025 Work Session and Regular Session Minutes
25-0532 Vote to approve the September 22, 2025 Special Meeting with Town of Siler City Minutes
25-0533 Vote to approve the September 29, 2025 Special Meeting with Town of Pittsboro Minutes
25-0515 Vote to approve the Public Libraries Records Retention and Disposition Schedule for Public Libraries
25-0529 Vote to amend the Chatham County Criminal History Check policy Attachments: Criminal History Check Policy – Draft 10-20-2025
25-0520 Vote to approve the use of the Chatham County Travel Policy for the Chatham County ABC Board
25-0525 Vote to approve Tax Releases and Refunds for September 2025
25-0527 Vote to receive the Tax Collector’s Departmental Report for July-September 2025
25-0504 Vote to approve the Gymnasium Replacements at Bennett, Bonlee and Silk Hope K-8 Schools Project Ordinance
25-0506 Vote to accept $9,807.00 in Minority Diabetes Prevention Program funds from North Carolina Division of Public Health
25-0530 Vote to approve the contract amendment adding the Guaranteed Maximum Price to the existing Design/Build contract in place with Hopkins-Bowling
Construction & Consulting for the renovations at Aging Services – Western Center in Siler City for $701,340
Attachments: Hopkins Bowling Construction Contract 10-20-2025
25-0505 Vote to approve service agreements with Le Bleu Central Distributors Inc. and Le Bleu Enterprises
25-0508 Vote to approve the naming of two private roads in Chatham County listed as Grace Hollow and Ariana Place
25-0513 Vote to approve a request by Clay Matthews, on behalf of Land Alternatives, PLLC for subdivision First Plat review and approval of Harris Ridge, consisting of 49 lots on 138.58 acres, located off NC Hwy 42, parcel 5683 in Cape Fear Township
25-0501 Vote to adopt a Resolution and approve an Ordinance for a Zoning Ordinance text amendment to allow automobile and automobile accessory sales and service to the Table of Permitted Uses, Section 10.13 as “P” Permitted in the Light Industrial zoning districts
25-0521 Vote to adopt a Resolution for the NCDOT Road Addition in the Lexington Subdivision
25-0522 Vote to adopt a Resolution for the NCDOT Road Addition of Catullo Run in the Briar Chapel Subdivision
End of Consent Agenda
25-0531 Vote to adopt a Resolution honoring Native American History Month Attachments: Resolution for Native American Month 10-20-2025
25-0548 Vote to adopt a Resolution declaring Operation Green Light for Veterans for November 4th to 11th, 2025
PUBLIC COMMENT SESSION
25-0543 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
PUBLIC HEARINGS
25-0526 Hold a public hearing and vote to adopt a Resolution to participate in the Commercial Property Assessed Capital Expenditure (C-PACE) program
25-0516 Continue a legislative public hearing requested by the Chatham County Planning Board for amendments to the Chatham County Ordinance Establishing a Planning Board; Specifically, section 1 A, B, and C; section 2 A, B, C, D; section 3 A, B, C, E; and sections 4, 5, 6, 7, and 8 to modernize the terminology and change the initial member appointment date and approve an Ordinance Amending the Ordinance Establishing a Planning Board
BOARD PRIORITIES
More information from the Planning department website REDLINE COPY – PB Ordinance with ABP changes 1 Ordinance Amending the Planning Board Ordinance 10-20-2025 Click Here To Sign Up For Public Hearing
25-0509 Receive a presentation and vote to approve a contract with North Carolina Department of Environmental Quality for the Energy Efficiency and Conservation Block Grant for $350,000
25-0541 Receive a presentation on the status and future of Chatham County’s obligations in the Affordable Housing Element of the Vickers Village development
25-0502 Vote to adopt a Resolution and approve an Ordinance for a revision to an approved CD-CC (Conditional District – Compact Community), Vicker’s Village, to modify the phasing schedule for Condition Numbers, 5, 6, 7, 8 and 22 of the last modified phasing schedule approved in November 2024, located off US 15-501 N and Jack Bennett Road, Williams Township
25-0512 Vote to approve a request by Warren Mitchell, P.E. on behalf of Vickers Bennett Group, LLC for twelve (12) month extension of First Plat to extend the development schedule, consisting of 183 lots located off US 15-501 N, Vickers Rd, SR-1719, and Jack Bennett Rd SR-1717 parcels #18847, 18848, 60719, 18636, 60653, 79965, 89281, 89395, 80493, 69057, 89206, 18857, 87996, 89272, 18856, 87093, 93157, 79288, 93156, 93155, 93154,85875, and 18914
25-0514 Vote to approve a request by Clay Matthews, on behalf of Swain Group, LLC for subdivision First Plat review and approval of Riverbend Estates at Laurel Ridge, consisting of 107 lots on 622.32 acres, located off Rock Rest Rd and Old Graham Rd, parcel 10927, 10919, 10922, 79194, 10925, 10923, 10924,10926, 66355, 85139, & 10970 major utility, Wastewater Treatment Plant, to be located within the Conservancy at Jordan Lake subdivision, Parcel 97325, being approximately 21.417 acres, Cape Fear Township
INTERGOVERNMENTAL RELATIONS REPORT
CLERK’S REPORT
MANAGER’S REPORT
COMMISSIONERS’ REPORTS
ADJOURNMENT