Pittsboro, NC – The Chatham County Board of Commissioners (BOC) will meet on Monday, August 19, 2024, at the Chatham County Historic Courthouse located at 9 Hillsboro Street, Second Floor Courtroom in Pittsboro. The work session will begin at 2 p.m. The Regular Session will begin at 6 p.m.
Individuals may access the attached meeting agenda or go to chathamnc.legistar.com/Calendar.aspx. For first-time visitors to the site, click on the drop-down list next to the search field and select “All Years.” Then click the “Meeting Date” column to sort by most recent meeting to oldest meeting. These settings should save for any return visits to the site.
Residents wishing to sign up to speak at public input or a public hearing may do so by completing the online sign-up form on the County website at chathamcountync.gov/publicinput. If residents do not want to speak in person, they may submit their comments in writing. The comments will be included in the meeting minutes but will not be read aloud during the meeting.
Board of Commissioners
Chatham County, NC
Meeting Agenda – Final
Historic Courthouse Courtroom
2:00 PM
Monday, August 19, 2024
Work Session – 2:00 PM – Historic Courthouse Courtroom
NOTE: Anyone needing an accommodation to participate in the meeting should Notify the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.
ADJUSTMENTS AND APPROVAL OF WORK SESSION AGENDA
The Board of Commissioners may adjust the work session agenda.
RECOGNITION OF RETIREES
Recognize Chatham County Retiree Cynthia Ellington
PUBLIC COMMENT SESSION
The Public Comment Session is held to give residents an opportunity to speak on any
item. The session is no more than thirty minutes long to allow as many as possible to
speak. Speakers are limited to no more than three minutes each and may not give their
time to another speaker. Speakers are asked to sign up in advance. Comments are
always welcome in writing.
BOARD PRIORITIES
Receive a presentation concerning a potential utility merger of Chatham County
and TriRiver Water (Sanford)
Potential Merger Between Chatham County Utilities and TriRiver
Attachments:
Receive a presentation on the Chatham County Cooperative Extension
Horticulture Program
Horticulture Program presentation 8-19-2024
Attachments:
Receive the quarterly update on American Rescue Plan Act Funds
Attachments:
Receive a presentation from the Conservation Working Group
Conservation Working Group Q2 Presentation 8-19-2024
August 19, 2024
Board of Commissioners
Meeting Agenda – Final
Vote to adopt a resolution approving the 2025 Board of Commissioners Meeting
and Budget Calendars
Resolution approving the 2025 Board of Commissioners meeting schedule 8-19-2024
2025 BOC Meeting Calendar Draft
Attachments:
CLOSED SESSION
Vote to go into closed session pursuant to § 143-318.11 (a)(6) to consider the
qualifications, competence, performance, character, fitness, conditions of
appointment, or conditions of initial employment of an individual public officer or
employee or prospective public officer or employee
Vote to come out of closed session
End of Work Session
RECESS
Regular Session – 6:00 PM – Historic Courthouse Courtroom
NOTE: Anyone needing an accommodation to participate in the meeting should Notify
the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.
ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
The Board of Commissioners may adjust the agenda including removing items from the
consent agenda and placing them elsewhere on the agenda.
INVOCATION and PLEDGE OF ALLEGIANCE
CALL TO ORDER
APPROVAL OF CONSENT AGENDA
The Board of Commissioners uses a Consent Agenda to act on non-controversial routine
items quickly. The Consent Agenda is acted upon by one motion and vote of the Board.
The Consent Agenda contains the following items:
Vote to approve the October 18, 2021 Work and Regular Session Minutes
10-18-2021 Minutes Draft as of 7-31-2024
Attachments:
Vote to approve the December 8, 2021 Special Meeting Minutes
12-8-2021 Minutes Draft as of 7-30-2024
Attachments:
Vote to approve the March 20, 2023 Regular Session Minutes
Attachments:
Vote to approve the April 17, 2023 Regular Session Minutes
Attachments:
Vote to approve the May 1, 2023 Regular Session Minutes
Attachments:
Vote to approve the May 15, 2023, Regular Session Minutes
Attachments:
Vote to approve the May 16, 2023 Budget Public Hearing Minutes
Attachments:
Vote to approve the May 23, 2023 Budget Work Session Minutes
Attachments:
Vote to approve the July 15, 2024 Work and Regular Session Minutes
Attachments:
Vote to appoint David McKay as an Alternate member of the Board of
Equalization and Review with the term expiring on December 21, 2027
ERB – David McKay Advisory Committee Application
Attachments:
Vote to approve the request from the Transportation Advisory Committee (TAC)
to reduce the number of members on the committee from eleven to seven and
move Lenore Yarger from a District 4 appointment to an At-Large appointment
and amended the Advisory Board Policy
Vote to amend the Policy Guidelines for the Housing Trust Fund
FY25 Housing Trust Fund Policy Guidelines
Attachments:
Vote to approve competitive bid exemption and sole source under North
Carolina G.S. 143-129(e)(6) for Enpira for utility data collection and
management
Vote to approve Recreational Trails Program Grant application for the Haw
River State Trail Pegg Tract Improvements
Vote to approve Great Trails State Grant application for the Haw River State
Trail Pegg Tract Improvements
Vote to approve Great Trails State Grant application for Deep River State Trail
Feasibility Study for Chatham County
Vote to approve the Sheriff’s Office grant application for Essential Personnel
software
Vote to approve the joint application for the North Carolina State Department of
Instruction’s (DPI) Needs-Based Public School Capital Fund with Chatham
County Schools for three capital projects – Namely, the replacement of school
gymnasiums in Bennett, Bonlee, and Silk Hope (a total of three gymnasium
replacements)
Vote to accept $50,000 in additional aid to County funding from NCDHHS
(ARPA Temporary Savings Fund for Public Health Services) to support delivery
of essential public health services
Vote to accept $7,885 in additional CDC COVID-19 Vaccination Program funds
to be spent on costs related to transitioning electronic medical records systems
Vote to accept $89,265 roll-over State funding from FY24 for Communicable
Disease Pandemic Recovery
Vote to accept $13,222.00 in Minority Diabetes Prevention Program Funds
Vote to amendment the County Fee Schedule for the addition of Historic
Courthouse rental
Vote to approve the amendment to the American Rescue Plan Funds Grant
Project Ordinance
Amended ARPA Grant Project Ordinance (8.19.24)
Attachments:
Vote to approve a Fiscal Year 2024-2025 budget amendment for the Housing
Trust Fund
Budget Amendment 2024-2025 Aug 19
Attachments:
Vote to approve Tax Releases and Refunds
July 2024 Release and Refund Report
July 2024 NCVTS Pending Refund Report
Attachments:
Vote to waive the courthouse rental fee for Volunteers for Youth to hold Teen
Court
Vote to approve a contract with UNC Health for implementation of EPIC
Electronic Medical Records (EMR) system at the Chatham County Public
Health Department
Attachments:
Vote to approve an agreement for client services with SphereCommerce, LLC
for payment processing services related to the implementation of EPIC
Electronic Medical Records (EMR) system at the Chatham County Public
Health Department
Sphere Commerce Client Service Agreement
Attachments:
Vote to approve amendment #1 to the Southern Health Partners contract for the
Sheriff’s Office Detention Center
Southern Health Partners – 7-1-2022
Attachments:
Vote to approve an agreement with Central Carolina Community College a
joint-use of the Chatham Community Library
CCCC Joint-Use Library Inter-Institutional Agreement
Attachments:
Vote to approve a Memorandum of Understanding (MOU) with North Carolina
Department of Information Technology (NCDIT) for Completing Access to
Broadband Program (CAB) Allocation
NC Department of Information Technology CAB MOU
Attachments:
Vote to approve the Option to Purchase a Conservation Easement between
Chatham County and Pokeberry Mitigation LLC on the 1.5 acres for the
Pokeberry Creek and tributaries restoration project
Pokeberry Miitigation – Chatham County – Option for Conservation Easement
Attachments:
Vote to approve an agreement to purchase property in ownership of the
Chatham County Board of Education located on JS Waters School Road at a
value of $23,560.00
Agreement for Purchase of Real Property Schools JS Waters
Attachments:
Vote to adopt a resolution declaring property surplus and authorizing the
conveyance to Chatham Habitat for Humanity
BOC Resolution – Convey Property to Habitat – JS Waters Road – School Property – August 2024
Attachments:
Vote to adopt a resolution authorizing the sale for a right of way and a
permanent utility easement totaling 0.037 acres on county-owned property
located at 2855 Old US 1 in Moncure to the North Carolina Department of
Transportation for $5,050
Image of Parcel 049 and ROW and PUE – DOT Purchase – August 2024
Attachments:
Vote to adopt a resolution for the addition of streets into the Briar Chapel
Subdivision
Resolution Briar Chapel Round 4A Subdivision 8-19-2024
NCDOT Request for letter for Briar Chapel 4A resolution
Attachments:
Vote to adopt a resolution amending the Chatham County Alcohol and Drug
Free Workplace Policy
Alcohol and Drug Free Work- Updated June 2024
Resolution Approving Edits to Alcohol and Drug Free Workplace Policy
Attachments:
Vote to adopt the resolution approving the amendment for a Special Use Permit
revision to remove Condition No. 5 from the original approval which prohibits
schools from locating in the facility when there are any industrial uses operating
at the same time of the requested by Jordan Lake Business Park, Parcel
17706, located at 1434 Farrington Rd., being approximately 5.701 acres, for a
Special Use Permit revision to remove Condition No. 5 from the original
approval which prohibits schools from locating in the facility when there are any
industrial uses operating at the same time
More information from the Planning department website
Jordan Lake Business Park (NEON Impressions) Resolution Approving SUP for Cell Tower
Attachments:
Vote to adopt the ordinance amending the zoning ordinance to approve a
request by Roy Tripp on Parcel 19435, located at 3060 Lystra Rd., being
approximately 6.05 acres, from MH-NC mobile home non-conforming to R-1
Residential, Williams Township and adopt the resolution approving the following
consistency statement: The rezoning of the property to R-1 Residential is in
keeping with Rural areas through the preservation of rural character
More information from the Planning department website
Tripp Ordinance to Approve GU Rezoning
Tripp Resolution Supporting Consistency Statement
Attachments:
Vote to adopt an ordinance amending the zoning ordinance for the request by
Drafting and Design Services, Inc on behalf of BOHG Financial, LLC, to rezone
Parcel 5132, located at 4133 Old US 1, being approximately 1.331 acres, from
R-1 Residential to General Use Neighborhood Business (NB), Cape Fear
Township and adopt a resolution approving the following consistency
statement: This rezoning is consistent with Plan Moncure by being located
within an Employment Center node that encourages a mix of uses being office,
industrial and supporting retail and industrial uses
More information from the Planning department website
BOHG Financial LLC Ordinance to Approve GU Rezoning – Signed
BOHG Financial LLC Resolution Supporting Consistency Statement
Attachments:
End of Consent Agenda
SPECIAL PRESENTATION
Vote to adopt and present a resolution honoring Hispanic Heritage Month in
Chatham County
Resolution Hispanic Heritage 2024 8-19-2024
Resolution Hispanic Heritage Spanish 2024 8-19-2024
Attachments:
Vote to adopt and present a resolution honoring Betty Jo Sanders
Resolution Honoring Jo Sanders 8-19-2024
Attachments:
Page 6
Chatham County, NC
Printed on 8/16/2024
August 19, 2024
Board of Commissioners
Meeting Agenda – Final
PUBLIC COMMENT SESSION
The Public Comment Session is held to give residents an opportunity to speak on any
item. The session is no more than thirty minutes long to allow as many as possible to
speak. Speakers are limited to no more than three minutes each and may not give their
time to another speaker. Speakers may sign up in advance. Comments are always
welcome in writing.
PUBLIC HEARINGS
A legislative public hearing requested by Qunity, PA to rezone Parcels 2752,
93852, 18909 from CD-CC Conditional District Compact Community to R-1
Residential, being a total of approximately 46.607 acres, located of US 15-501
N, Baldwin Township
More information from the Planning department website
Attachments:
A legislative public hearing requested by Qunity, PA to rezone Parcels 18750,
18896, 18897 from CD-CC Conditional District Compact Community to
CD-O&I Conditional District Office & Institutional for a church/place of worship,
being a total of 50.117 acres, located at 9780 US 15-501 N, Williams Township
More information from the Planning department website
Attachments:
BOARD PRIORITIES
Vote to adopt a resolution approving an amendment to an Interlocal Agreement
between Chatham and the City of Sanford for the provision of water and
wastewater infrastructure to the Chatham-Siler City Advanced Manufacturing
Site (CAM Site) area
Amendment to Inter Local Agreement with Sanford ‘2024
Approving Resolution -Interlocal Agreement Amendment
Chatham County ILA Amendment Draft 8 1 2024 (002)
Chatham County ILA Amendment 02_16_2021
Chatham County ILA Amendment 07_01_2017
Attachments:
Receive a presentation with staff’s proposal for scheduling joint meetings of the
Chatham County Board of Commissioners and other local elected boards
2024-2025 Proposal for Joint Meetings of Local Elected Boards
Attachments:
Discuss and vote on the final list of legislative goals to submit to the NCACC by
August 23, 2024
2025-2026 Biennium NCACC Goals Process
Attachments:
CLERK’S REPORT
MANAGER’S REPORT
COMMISSIONERS’ REPORTS
ADJOURNMENT
Those who are unable to come to the meeting in person may access the meeting virtually via the Legistar Site or Zoom. Meeting ID: 465 375 8361
Individuals with questions may contact the office of Clerk to the Board Jenifer Johnson at 919-542-8200 or jenifer.johnson@chathamcountync.gov.