Pittsboro, NC – The Pittsboro Board of Commissioners convened for its annual budget retreat on March 31, 2025, to discuss departmental accomplishments, set goals for the upcoming fiscal year, and review the proposed budget. The meeting, streamed live on YouTube, provided insights into the town’s strategic priorities and financial planning.
Overview of Accomplishments
The retreat began with a review of departmental accomplishments over the past year. Each department head presented their achievements, highlighting significant projects and initiatives.
Community Development and Events
The Community Development department reported several successful initiatives, including the launch of a new website and a quarterly newsletter. Additionally, the department facilitated various community events, many of which have transitioned to nonprofit management to enhance sustainability.
Engineering and Infrastructure
The Engineering department celebrated the completion of key projects, such as the Hearn Road waterline project and various sidewalk enhancements. Looking ahead, the department aims to address issues with new road specifications to prevent costly repairs shortly after construction.
Parks and Recreation
The Parks and Recreation department reported a successful transition to in-house maintenance for several parks, leading to significant cost savings. The department also emphasized the importance of routine maintenance for facilities and equipment, with a proposed increase in budget allocation to improve overall park conditions.
Public Safety
The Police department highlighted its commitment to community engagement and safety, with plans to enhance staffing and training. The Fire department reported on the challenges of adapting to increased demand for services due to population growth and new developments in the area.
Setting Goals for FY 2026
As the meeting progressed, the commissioners outlined strategic goals for the 2026 fiscal year.
Community Development Initiatives
The board emphasized the need to enhance community engagement through new events aimed at underserved demographics. Additionally, the completion of the town’s vision plan and the establishment of a circulator route were prioritized.
Infrastructure Improvements
The Engineering department’s goals include the design and implementation of new sidewalk projects and addressing pavement specifications to reduce future maintenance costs. The board also discussed the importance of strengthening traffic engineering expertise to manage ongoing and future developments effectively.
Parks and Recreation Enhancements
The Parks and Recreation department aims to improve operational efficiencies and expand programming. Key initiatives include increasing routine maintenance funding and enhancing accessibility across parks.
Public Safety Enhancements
The Police department’s goals include recruiting additional officers and expanding community policing efforts. The Fire department aims to address staffing challenges and upgrade equipment to ensure public safety amid growing demands.
Financial Overview and Proposed Budget
The proposed budget for FY 2026 reflects a balanced approach to funding essential services while addressing the needs of a growing community. The budget, totaling approximately $14 million, relies heavily on property taxes, which account for over half of the revenue.
Revenue Sources
The primary revenue sources identified include:
- Property Tax: 53.6% of total revenue
- Local Option Sales Tax: 14%
- Utility Franchise Taxes: 2%
- Solid Waste Revenue: 4%
The board acknowledged potential fluctuations in sales tax revenue, particularly as the market stabilizes post-COVID. A conservative approach to budgeting was emphasized, particularly in light of rising personnel costs and the need for competitive salaries.
Cost of Living Adjustments
To retain high-quality staff, the proposed budget includes a cost of living adjustment of 3.2% and a market increase of 2%. The board discussed the challenges of recruiting and retaining personnel in a competitive job market.
A Vision for the Future
The Pittsburgh Board of Commissioners concluded its budget retreat with a vision for the future. By prioritizing community development, infrastructure improvements, and public safety enhancements, the board aims to foster a thriving and engaged community.
As the town prepares for the upcoming fiscal year, the emphasis on strategic planning and responsible budgeting will be crucial in addressing the needs of residents while ensuring sustainable growth.
The board will continue to refine the proposed budget in the coming weeks, with a public hearing scheduled for April, allowing residents to provide input on the town’s financial priorities.
Watch on YouTube – March 31st, 2025 – Board of Commissioners – Annual Budget Retreat
Pittsboro Board of Commissioners Discusses Annual Budget Goals and Departmental Achievements in March 31 Meeting.
00:31 Pittsboro Board of Commissioners discusses departmental goals and accomplishments.
- Departments report on achievements like a new website, quarterly newsletter, and community art projects.
- Future goals include completing vision plans, improving event series for local demographics, and ongoing infrastructure projects.
14:42 Key infrastructure goals and plans for efficient project management discussed.
- Focus on paving specifications to prevent future expenses on new roads requiring repairs shortly after completion.
- Introduction of a work order system to enhance efficiency in tracking and managing infrastructure tasks.
19:59 Discussion on increasing maintenance budget for parks and facilities.
- Contract with the County for Old Courthouse maintenance is being transitioned for better efficiency.
- Proposing a $155,000 increase for routine park maintenance to address long-overdue repairs.
22:59 Discussion on urban development and policing improvements for 2025.
- Focus on enhancing customer service and staff training, particularly in planning and zoning.
- Budget allocations for police department renovations and additional personnel to address operational needs.
29:03 Overview of revenue sources and budget projections for the year.
- Revenue includes various taxes and fees, with local option sales tax at 14% and solid waste revenue at 4%.
- Concerns raised about the sustainability of increasing sales tax revenues post-COVID, with projections suggesting leveling off.
32:03 Proposed budget includes staffing increases and cost adjustments due to growth.
- The budget estimates a 10% increase in major medical expenses, pending updated insurance numbers.
- A 5.2% overall cost of living adjustment is included, with 3.2% for inflation and 2% for market competitiveness.
38:37 Plans for IT management and budget adjustments for personnel costs discussed.
- The IT manager will transition to a full-time position in January to address technical issues and prepare for future growth.
- Personnel costs account for 46% of the total budget, reflecting a focus on budget efficiency compared to typical rates in small towns.
41:56 Discussion on property tax rates and their historical impacts on the budget.
- Analysis showed that 46% of the budget is allocated to operations, indicating efficient resource management.
- The 10-year history of property tax rates and their significant fluctuations due to market evaluations were highlighted.
48:06 Discussion on property tax assessments and home value increases.
- The average sales price in February was $560,000 with tax assessments reflecting a significant increase.
- Higher-end homes saw larger percentage increases compared to smaller homes in the same areas.
51:28 Budget discussion highlights funding capacity and project costs.
- Current budget constraints limit expected capacity to 28-30%, with a potential debt increase of $3-5 million.
- Cost overruns in facility projects raise concerns, exemplified by Public Works facility costs doubling from estimates.
57:47 Transitioning to new fire truck and addressing fire safety concerns.
- The fire department is adapting to community growth by redesigning their trucks to navigate narrow roadways.
- Concerns about new electric vehicle fires are prompting research into effective firefighting methods and equipment purchases.
1:00:34 Fire service response and training challenges in Pittsboro.
- Increased false calls for service are impacting fire department resources amid town growth.
- Mandatory training requirements and the need for a larger training facility are straining overtime budgets.
1:05:57 Discussion on budget priorities and staffing for public safety services.
- Plans to address street cut issues and timeframes for road repairs with potential land donations.
- Increased funding for emergency services aims to hire more staff and improve pay for competitiveness.
1:09:06 Discussion on fire truck performance and budget requirements.
- The department lost personnel and is addressing equipment issues affecting operations.
- Budget constraints are evident as costs for new trucks have significantly increased since 2018.
1:14:47 Discussing the need for adequate personnel and equipment for fire safety.
- Insufficient staffing at fire scenes compromises safety and response effectiveness.
- Aging fire trucks require replacement and maintenance to meet safety standards.
1:17:58 Budget adjustments aim to enhance staffing and address future demands.
- The proposed budget includes funding for three additional personnel and salary adjustments to retain current staff.
- Emphasis on planning for future expenditures, particularly for police and fire services, as they will consume most of the budget.
1:23:37 Discussion on projected revenues and budget allocations for upcoming year.
- APC revenues are projected conservatively, anticipating slight increases due to new store openings.
- Budget plans include loan proceeds for vehicle acquisitions and a significant fund balance allocation for land purchases.
1:26:13 Budget discussions focused on service contracts and customer complaints.
- The Board addressed upcoming changes related to inspection services and confirmed funding of $144,000.
- Concerns were raised about the quality of trash and recycling services, prompting discussions for improvements.
1:33:23 Discussed annual budget for HR software and wellness services.
- A contract for new HR software was implemented this year, alongside budgeting for a financial advisor.
- Plans for a wellness program include reimbursement options for employees on fitness-related expenses, aiming to reduce healthcare costs.
1:35:57 Discussion on healthcare costs and departmental budget needs.
- Healthcare costs are rising, prompting initiatives to encourage employee health and wellness.
- Budget considerations include necessary equipment purchases and salary adjustments for various departments.
1:41:33 Budget focuses on personnel costs and transportation improvements.
- Increased funding for contracted services, particularly in transportation planning and studies.
- Subscription costs for essential planning software are rising, indicating growing reliance on technology for development management.
1:44:15 Budget overview emphasizes efficient planning and focus on affordable housing.
- The annual budget shows a 4.5% increase, primarily for personnel, with no significant changes expected.
- The focus includes enhancing infrastructure, affordable housing initiatives, and using data to assess traffic and project needs.
1:51:58 Public Works budget focuses on workforce enhancement and equipment efficiency.
- Funding for an additional maintenance worker and new crew leader positions aims to improve organizational development and day-to-day operations.
- Equipment purchases, including a larger pickup truck and specialized trailers, enhance efficiency for special events and emergency responses.
1:54:43 Discussion on funding for urban development projects and software tools.
- The annual budget includes a significant increase in software expenditure, rising from $800 to $6,800 for improved collaboration.
- Funding allocated for architectural design and urban forestry aims to enhance local environment and infrastructure, with specific budgets for tree planting.
2:01:14 Discussion on budget constraints and changes in service fees.
- Revenue projections are conservative due to uncertainties in demand and reservation levels for shelters.
- Proposed adjustments to community rates to ensure nonprofit organizations can benefit along with budget adjustments in Parks and Recreation.
2:04:30 The budget focuses on improving facilities and equipment for parks and playgrounds.
- Increased funding allocated for playground maintenance, including shade structures and mulch updates.
- Additional resources provided for park supplies, athletic field equipment, and enhancing greenway amenities.
2:11:14 Discussion on third-party assessments and budget implications for contracted services.
- Call for a third-party review to provide unbiased feedback on budget allocations and services.
- Clarification on copying services budget shared between departments, including police and Town Hall.
2:14:41 Discussion on baseball field development and funding challenges.
- Addressing the need for baseball fields and potential locations amidst financial constraints.
- Exploring design concepts and logistical challenges, including bridge access and environmental considerations.
2:23:11 Discussion on budget adjustments for public services and recreation costs.
- The budget includes a salary increase for a full-time staff member, impacting overall costs.
- Recreation fees are discussed, highlighting volunteer contributions that help reduce expenses.
2:27:14 Discussion on improving downtown transportation and parking facilities.
- Focus on major activity centers in town to enhance transportation access.
- Concerns raised about parking availability and impacts on local businesses.
2:33:47 Discussion on funding priorities for marketing and data initiatives.
- Allocated $30,000 for marketing and PR initiatives, deemed a top priority for community engagement.
- Invested $10,000 in the Pacer lab data to analyze event attendance and business interactions, aiding strategic decisions.
2:37:27 Discussion on renovation issues and strategic opportunities for nonprofits at Main Street.
- Concerns raised about previous problems with Main Street renovations and the need for transparency regarding past accusations.
- Emphasis on leveraging the strategic location of Main Street to attract community interest and nonprofit activities.
2:46:15 Discussing communication systems and budget priorities for public safety improvements.
- Proposal to install radios in public work trucks for enhanced emergency communication.
- Discussion on pedestrian safety improvements and funding allocations, including a notable project costing half a million dollars.
2:51:00 Discussion on the necessity of speed bumps based on studies and resident requests.
- Previous studies indicated speed bumps were not necessary, leading to discussions about resident requests and funding.
- Board members must direct staff for any remedial actions, as changes cannot be made without proper policy and studies.
2:58:12 Discussion on implementing speed bumps and budget concerns.
- A motion was made to add speed bumps with plans for further studies and pricing; aiming for May agenda.
- Concerns raised about potential budget deficits due to unexpected expenses and insufficient revenue.
3:02:43 Budget considerations impact tax rates and future capital projects.
- Maintaining a tax rate of 44 cents could severely limit funding for essential services and upgrades.
- 85% of residents may receive a tax reduction, but overall budget constraints require careful reassessment next year.
3:08:49 Discussion on budget adjustments and tax increases for county services.
- Commissioners debated the necessity of raising taxes to 11 cents to manage the budget effectively.
- The current budget allocation reflects a 44% ownership split, influencing funding decisions for county services.