Pittsboro, NC – The town of Pittsboro Board of Commissioners will meet on Monday, September 13 at the Chatham County Agriculture and Conference Center (1192 US-64 Business West, Pittsboro, North Carolina, 27312). The meeting will also be streamed to the Town’s YouTube page.
Meeting Agenda
1. ORDER OF BUSINESS
Call to Order – Mayor Shipp
Moment of Silence – Mayor Shipp
Pledge of Allegiance – Commissioner Farrell
Adoption of the Agenda – Mayor Shipp will present the Agenda to be set. (A motion will be made to either approve the agenda as proposed or a motion will be made to modify the regular agenda and/or the consent agenda).
2. CONSENT AGENDA
Mayor Shipp will ask for a motion to approve the Consent Agenda.
The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:
2.I. Minutes: September 8, 2025 Regular Meeting of the Board of Commissioners
Documents: 9_8_2025 – Minutes Draft.pdf
2.II. Minutes: September 29, 2025 Special Meeting of the Board of Commissioners
Documents: 9-29-2025 Joint CCBOC Minutes Draft CLB.pdf
2.III. Budget Amendment: 3M Settlement
Documents: Budget Amendment – 3M Settlement 10.13.2025 HERM.pdf
2.IV. Budget Amendment: Powell Bill
Documents: Budget Amendment – Powell Bill 10.13.2025 HERM.pdf
2.V. Request: TIP Agreement-Downtown Streetscapes NC DOT R-5724B
Documents: Memo and Agreement for NC DOT R-5724B -10.13.2025 HERM.pdf
2.VI. Budget Amendment: Downtown Streetscapes Project
Documents: Budget Amendment – Downtown Streetscapes Project 10.13.2025 HERM.pdf
2.VII. Budget Amendment: NC DOT Refund
Documents: Budget Amendment – NC DOT Refund 10.13.2025 HERM.pdf
2.VIII. Request: Resolution Designating Authorized Signatories for Withdrawals
Documents: Memo and Resolution for ToP Bank Withdrawals for Depositories HERM 10.13.2025.pdf
2.IX. Request: Update Position Control FY- 2025-26
Documents: Memo-FY 25-26 Updated Position Control-JE.pdf
2.X. Request: UDO Amendments-Section 9.5 and Section 5.2.3.B.2
Documents: Memo to BOC – UDO Amendments – 09-26-25.pdf
2.XI. Request: Street Fair 2025
Documents: Street Fair Event_TT.pdf
2.XII. Request: Tree Lighting Event and Street Closure
Documents: Tree Lighting Event_TT.pdf
2.XIII. Request: Veterans Day Celebration 2025
Documents: Veterans Day Celebration 2025_TT.pdf
2.XIV. Request: Board of Commissioners (BOC) Code of Ethics and Conduct
Recommendation: Adopt the Resolution and revised Code of Ethics and Conduct
Suggested Motion: “motion to adopt the Resolution revising the Code of Ethics and Conduct for the Board of Commissioners of the Town of Pittsboro as presented”
Documents: Memo and Resolution-Code of Ethics and Conduct KS CLB 10.13.2025.pdf
3. INFORMATION ITEMS
Mayor Shipp will ask if there are any questions about the Information Items.
The Board of Commissioners uses Information Items to receive updates on items which do not require action.
4. CEREMONIAL
4.I. Presentation: Duke Energy Grant Check
Check presentation by Duke Energy District Manager Sara Stephens in the amount of $25,000 for the 2025 Town of Pittsboro Disaster Preparedness grant project being used to purchase a UTV for the Police Department.
5. CITIZENS MATTERS
5.I. Mayor & Commissioner Committee Liaison Reports
Mayor Shipp
Chatham County Economic Development Corporation (EDC)
Central Pines Rural Planning Organization
Mayor Pro Tem Baldwin
Central Pines Regional Council
Commissioner Bonitz
Chatham County Climate Change Advisory Committee (CCAC)
Commissioner Farrell
Commissioner Foley
Chatham County Affordable Housing Committee (AHAC)
Commissioner Vose
Town of Pittsboro Alcohol Beverage Control (ABC) Board
5.II. Public Comment
Speakers should sign up with the Town Clerk before the start of the meeting. Speakers are limited to three (3) minutes – a timer will be on the screen. Each speaker should state their name and address at the beginning of their comments. While the Board is interested in hearing your comments and concerns, speakers should not expect any board action or deliberation on the remarks made. Please direct your comments to the Board as a whole. Comments or concerns requiring further investigation will be referred to the appropriate town official. We thank you for being considerate of the Town Board, Staff, and other speakers. Any speaker with handouts shall be given to the Town Clerk and will be distributed to the Board at the conclusion of this meeting.
6. PUBLIC HEARINGS
Mayor Shipp will ask for a motion to enter into and exit each Public Hearing.
6.I. Annexation Petition: Reeves Farm Pittsboro, LLC A-2025-04, PB-25-468
Action: Conduct public hearing.
Staff Recommendation: Approve annexation request.
Suggested Motion: “motion to approve the annexation request for voluntary contiguous annexation petition A-2025-04, PB-25-468”
Documents: Annexation_Petition_A-2025-04_PB-25-468_RCT_CLB.pdf
6.II. Public Hearing: Reeves Farm Development Agreement
Action: Conduct public hearing.
Suggested Motion:
1. “a motion to adopt the proposed Reeves Farm Pittsboro, LLC Development agreement” or
2. “a motion to table the proposed Reeves Farm Pittsboro, LLC Development Agreement in order to negotiate alternative or additional terms with the Developer”
Documents: Reeves Farm Development Agreement w Exhibits 10.13.2025 PM.pdf
6.III. Rezoning Request: PB-25-358, 102 Park Drive
Advisory Board Recommendation: Recommends approval, although inconsistent with the Pittsboro Future Land Use Plan
Staff Recommendation: Staff finds the proposal inconsistent with the Pittsboro Future Land Use Plan, but recommends approval.
Suggested Motion: “a motion to recommend approval of PB-25-358 as presented”
Documents: PB-25-358 102 Park Dr General Rezoning – RCT v3.pdf
For BOC – 102 Park Dr – RCT.pdf
7. ACTION ITEMS
7.I. Preliminary Plat: PB-25-211 Reeves Farm Phase 1
Advisory Board Recommendation: On September 15, 2025 the Town of Pittsboro Planning Board unanimously approved a recommendation for the Phase 1 Preliminary Plat as presented.
Staff Recommendation: Staff recommends the Board of Commissioners APPROVE the subject Major Subdivision Preliminary Plat.
Suggested Motion: “a motion to recommend APPROVAL of the Major Subdivision Plat, including payment of fees in lieu of public recreation land dedication in the amount of $500,000 and provision of public recreation land dedication of 50.53 acres, as illustrated on the preliminary plat, to be paid and dedicated prior to Final Plat approval”
Documents: Reeves Farm Phase 1 Preliminary Plat BOC Request 10.13.2025 BSC v2.pdf
8. MISCELLANEOUS
8.I. Discussion: Chatham Park South Village Small Area Plan
Planning Board Recommendation: TBD
Staff Recommendation: No action requested, discussion item only.
Documents: South Village Small Area Plan Memo_TT.pdf
South Village Small Area Plan_REDLINED_2025_09_08.pdf
9. CLOSED SESSION
None.
10. ADJOURNMENT
Mayor Shipp will ask for a motion to adjourn the meeting.
Revisions:
10.8.2025 1:54pm Add Misc. item #1-Chatham Park SAP
Edit Public Hearing #3-PB-25-358, 102 Park Drive-added comparison between zoning districts attachment
10.10.2025 9:18am Add Consent item 2.V TIP Agreement-Downtown Streetscapes NCDOT R-5724B